Document an Instrument
Self-Service Documentation • Registry Record

Registry Enrollment

Create a ToneProof registry record by adding instrument details, required identity images, and optional supporting documentation. When visible wood grain is available, ToneProof may capture a grain-based signature to support future identification and record continuity.

A registry credit is required to submit this record.

ToneProof documentation and registry

What this is

  • Self-service creation of a ToneProof documented registry record
  • Useful for documenting current condition, identity details, and supporting materials
  • Optional wood-grain signature capture when a suitable surface is visible

Why people use it

  • Create a dated record for future verification, resale, or insurance documentation
  • Maintain documentation for insurance, archive, or personal records
  • Preserve provenance and supporting artifacts over time

Verification Service users may also complete this intake in advance so ToneProof can review instrument details before the scheduled session.

1. Instrument details

Add the core identity details for this instrument, along with optional registry context such as string count, estimated value, and seal code.

Scan or upload a serial-number photo to automatically fill the field. Please verify results before submitting.

2. Required identity capture

Add the required identity images for the front lower bout and back of neck. These are the only images used for future matching and comparison against the registry. For each required area, indicate whether visible wood grain is present.

Front capture group

Capture two images of the front lower bout area.

Front image 1 required

Primary front lower bout image.

Capture photo

Front image 2 required

Second image of the same area with a slightly different angle or distance.

No photo yet

Neck back capture group

Capture two images of the back of neck.

Neck back image 1 required

Primary back-of-neck image.

No photo yet

Neck back image 2 required

Second image of the same area with a slightly different angle.

No photo yet

3. Supporting documentation

Add supporting images for archive, review, and provenance. These images help document the instrument but are not intended for model matching.

Back body documentation

Optional back-of-body images for the registry record.

Back body image 1 optional

Primary back-of-body documentation image.

No photo yet

Back body image 2 optional

Alternate back-of-body documentation image.

No photo yet

Headstock

Optional documentation image of the headstock.

Serial

Optional close-up of the serial number area.

Label

Optional image of interior label or maker label.

Additional documentation

Optional extra record images for the archive.

Having trouble with the camera buttons?

4. Condition

Add visible condition details and optional supporting photos for the record.

Condition photos

Optional supporting photos of wear, repairs, marks, or other notable details.

5. Supporting artifacts

Add supporting files such as receipts, certificates, provenance documents, or related materials.

Artifact uploads

Accepted examples: certificates, receipts, provenance notes, signatures, or related documents.

A documentation credit is required to submit this record.

Need a credit? Purchase registry credits.

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