Collectors • Sellers • Insurance Documentation

Document an instrument with a guided session

ToneProof offers a guided documentation session for collectors and sellers who want to create a registry record for an instrument outside of a builder or shop enrollment workflow.

Schedule a Session Check the Registry

This service is designed for resale documentation, collection records, and insurance-oriented record keeping.

Who this is for

Collectors documenting an instrument before sale or transfer
Sellers who want a neutral third-party registry record
Owners maintaining documentation for insurance or estate purposes
Instruments that were not originally enrolled by a builder or partner shop

What the session includes

Guided capture of instrument photos and documentation details
Creation of a ToneProof registry record for the documented instrument
Capture of wood-grain identity where a suitable surface is available
A record intended to support documentation and provenance continuity over time

Schedule

Choose a time for a guided documentation session using the calendar below.

Document

During the session, ToneProof guides the photo capture and records the relevant instrument details.

Create Record

ToneProof creates a registry record documenting the instrument at the time of enrollment.

Book a Guided ToneProof Enrollment Session

Select an available time below. You will receive confirmation and next steps after booking.

Documentation sessions are conducted remotely and typically take about 20–30 minutes. During the session we document the instrument and create a ToneProof registry record.

Guided documentation

Registry record creation

Neutral third-party process

What Is Documented During the Session

Instrument make, model, and visible serial number
General physical condition of the instrument body and hardware
Visible modifications, repairs, or non-original components
Basic electronic functionality (pickup selector, volume, and tone controls when applicable)
Basic playability observations including tuning and intonation checks using a tuner and amplifier when available
Photographic documentation of key areas of the instrument
Capture of a wood-grain identity signature where a suitable surface is available

After scheduling, you will receive instructions and may upload any supporting documentation prior to the session, such as purchase receipts, prior listings, certificates, or service records.

After You Schedule

What to Expect After Booking

ToneProof will send confirmation details and next steps so you can prepare for a smooth guided enrollment session.

Confirmation

You’ll receive confirmation of your scheduled session along with a summary of what the appointment is intended to document.

Preparation Guidance

You’ll receive simple instructions on lighting, instrument setup, and any supporting materials that may be helpful during the session.

Optional Supporting Artifacts

Prior to the appointment, you may upload supporting materials such as receipts, prior listings, service notes, or related documentation.

Recommended before your session

Have the instrument available in a well-lit space
Know the make, model, and any visible serial number if available
Have a tuner ready for basic guided playability checks
For applicable electric or acoustic-electric instruments, have an amplifier available if possible
Gather any receipts, prior listings, or documentation you want referenced

Frequently Asked Questions

What should I have ready for the session?

Have the instrument available, along with any known details such as make, model, year, serial number, and any supporting documentation you want referenced during the session.

How long does an documentation session take?

Most sessions are expected to take about 20 to 30 minutes, depending on the instrument and the amount of documentation being captured.

Does every instrument include a wood-grain signature?

Not always. When a suitable natural wood surface is available, ToneProof may capture a grain-based identity signature. If the instrument does not present a usable surface, the registry record may still document the instrument through guided enrollment details and imagery.

Is this the same as an appraisal or proof of ownership?

No. ToneProof provides documentation and registry services. It is not an appraisal, title, or ownership authority, and it does not replace insurance or legal documentation.

Who typically uses documentation session?

Independent enrollment is commonly used by collectors, sellers, and owners who want a neutral registry record for resale documentation, collection records, or insurance support.

Can this help support resale or insurance documentation?

Yes. Many users pursue documented sessions to create a dated registry record that may support broader documentation efforts around resale or insurance. ToneProof records the documented condition and details presented during enrollment.

What if my instrument has been modified?

Many instruments include repairs or modifications over time. During the session, visible modifications may be documented as part of the registry record.

ToneProof provides documentation and registry services for musical instruments. ToneProof is not an appraisal service, ownership authority, or unconditional guarantee of authenticity.